Flight Compensation Claim
Flight cancellation compensation claim
Told about the cancellation less than 14 days before? Find out whether the replacement flight cancels your right to compensation, then claim the amount plus your refund and expenses.
First result free. per result, 3 revisions included.
Flightrefundr drafts letters and complaints from the information you give. It is not a law firm and does not give legal advice or act for you. Compensation rules depend on the facts and on court decisions; Indian DGCA figures can be revised, so check the current CAR on dgca.gov.in. For disputed or high-value claims, speak to a lawyer or consumer advice service.
How much are you owed? Compensation calculator
EU261, UK261 and India's DGCA rules in one place. Uses the official great-circle distance method. Nothing you type leaves your browser.
EU261 applies because your flight departed from an EU/EEA/Swiss airport (any airline).
€600 per passenger
Total for 2 passengers: €1,200
- Distance band: over 3,500 km (5,900 km great-circle).
- Delays of 3+ hours at arrival are compensated like cancellations (CJEU Sturgeon C-402/07).
- A claims company keeping 35% would leave you €780 of €1,200.
Reason given: Technical faults are normally the airline's responsibility and not 'extraordinary circumstances' (CJEU Wallentin-Hermann C-549/07, van der Lans C-257/14). Hidden manufacturing defects or sabotage can be exceptions.
An estimate from the rules as written and key court rulings, not legal advice. Airports in the list use rounded coordinates; for routes close to 1,500 or 3,500 km, check the airline's distance.
After you send the claim: the escalation ladder
Airlines often reject first claims or cite "extraordinary circumstances". These are the steps that work, in order. Flightrefundr writes the letter for each step.
UK (UK261)
- Written claim to the airline, through its claim form or customer relations email. Keep the reference number.
- No answer in 8 weeks, or a rejection: go to the airline's approved ADR scheme (AviationADR or CEDR). It's free for passengers and the decision binds the airline if you accept it.
- If the airline isn't in an ADR scheme: complain to the CAA's Passenger Advice and Complaints Team (PACT).
- Last step: small claims court (Money Claim Online in England and Wales; simple procedure in Scotland).
EU (EU261)
- Written claim to the airline. Most airlines want their own online form, so paste your letter into it and keep a copy.
- Rejected or ignored for 6-8 weeks: complain to the national enforcement body of the country where the incident happened, or to a passenger ADR body where one exists (e.g. söp in Germany).
- Court: the European Small Claims Procedure handles cross-border claims up to €5,000 with standard forms, mostly in writing. You can also use your national court.
India (DGCA rules)
- Complaint to the airline's grievance officer (its name and email are on the airline's website).
- No fix: file a free complaint on AirSewa (Ministry of Civil Aviation), quoting your airline complaint number.
- Still unresolved: National Consumer Helpline, then a District Consumer Commission through e-Daakhil (online). Claims up to ₹50 lakh go to the District Commission.
How old can the flight be?
EU261 and UK261 set no deadline of their own, so the court time limit of the country where you claim applies. Claim as soon as you can.
| Where you claim | Time limit |
|---|---|
| England, Wales, Northern Ireland | 6 years |
| Scotland | 5 years |
| Ireland | 6 years |
| France | 5 years |
| Spain | 5 years |
| Germany | 3 years, counted from the end of the year of the flight |
| Netherlands | 2 years |
| India (consumer complaint) | 2 years from the date of the problem |
Other EU countries vary (some are 1-2 years). The EU reform approved by the European Parliament in July 2026 adds a fixed claim window once it applies; until then these national limits apply.
Evidence checklist
Gather these before you send anything. The airline's first move is often to ask for them.
- Booking confirmation with booking reference (PNR) and every passenger's name
- Boarding passes, or the e-ticket if you were denied boarding
- Proof of actual arrival time: screenshot of a flight tracker, airline delay email or app notification
- Cancellation or rebooking emails, with the date you were told
- What staff said caused it (write it down with the time) and any airline delay certificate
- Receipts for meals, hotel, taxis and phone calls the airline didn't provide
See a real result
A real result from the example below, made with this tool. Shortened.
Input: What do you need?: Check eligibility + claim letter to the airline · Airline, flight number, date and route: Lufthansa LH762, 14 August 2026, Munich (MUC) to Delhi (DEL) · What happened?: Delayed arrival · How late did you reach your final destination?: More than 4 hours · Details: Scheduled arrival 23:55, doors opened at 05:38 the next morning (5h43m late). At the gate · Passenger names (and boo
Flight Compensation Claim: LH762 Munich to Delhi, 14 August 2026
| Rules that apply | EU261 (Regulation (EC) 261/2004). The flight departed an EU airport (Munich). |
| Estimated amount | €600 per passenger, €1,200 total, plus €70 out-of-pocket expenses |
| Strength of claim | Strong. Arrival was 5h43m late, and a hydraulic pump fault is a technical problem that the CJEU says is not extraordinary. |
| Deadline | Germany: 3 years from the end of 2026, so by 31 December 2029. Claim promptly anyway. |
Why you're owed this
-
EU261 applies. LH762 departed Munich, an EU airport, so EU261 covers it whatever the airline (Art. 3(1)(a)). The Indian DGCA rules apply only to Indian airlines, so they do not apply to Lufthansa.
-
Distance band. Munich to Delhi is about 5,900 km by the great-circle method. That is over 3,500 km, which gives €600 per passenger (Art. 7(1)(c)).
-
Delay test. You are entitled to compensation if you arrive at your final destination 3 hours or more late (Sturgeon, C-402/07 and C-432/07). Arrival time is when an aircraft door opens (Germanwings, C-452/13). The doors opened at 05:38 against a scheduled 23:55, which is 5h43m late.
-
No halving. Art. 7(2)(c) allows a reduction to €300 only for delays of 3–4 hours on flights over 3,500 km. Your delay exceeded 4 hours, so the full €600 applies.
-
Technical fault is not extraordinary. The crew said a hydraulic pump failed and a replacement part had to be flown in. Technical problems arising in the normal operation of the aircraft are part of the airline's normal activity:
- Wallentin-Hermann (C-549/07)
- van der Lans (C-257/14)
Lufthansa carries the burden of proving extraordinary circumstances under Art. 5(3).
-
Right to care (Art. 9). For a long delay, Lufthansa had to provide meals and refreshments in reasonable relation to the waiting time. A single €10 voucher each for a delay of almost 6 hours is arguably inadequate. Your €28 food cost is a reasonable claim.
-
The taxi (€42). You needed it because the late arrival made you miss the last metro. Art. 9 mainly covers care while waiting, so this is better claimed as a consequential loss caused by the delay. It falls under Art. 12 EU261, which preserves further compensation, and the Montreal Convention, Art. 19. It is a fair claim but less certain than the €600, so it is listed separately.
Note: The European Parliament approved a reform of EU passenger rights in July 2026, but it does not apply yet. The current EU261 rules govern this claim.
Your claim letter
Subject: EU261 compensation claim – LH762, 14 August 2026, MUC–DEL – Booking ref. 7XK2PL
Dear Lufthansa Customer Relations,
I am writing to claim compensation under Regulation (EC) No 261/2004 for the delayed arrival of flight LH762 from Munich (MUC) to Delhi (DEL) on 14 August 2026.
Passengers:
- Arjun Mehta
- Kavya Mehta
Booking reference: 7XK2PL
Facts
- Scheduled arrival in Delhi: 23:55 on 14 August 2026.
- Actual arrival (aircraft doors opened): 05:38 on 15 August 2026.
- Delay at final destination: 5 hours 43 minutes.
- At the gate, the crew informed passengers that the delay was caused by a technical problem with a hydraulic pump, and that a replacement part had to be flown in.
- Each passenger received one €10 meal voucher only.
Legal basis
- The flight departed from an EU airport, so Regulation (EC) No 261/2004 applies (Art. 3(1)(a)).
- Passengers who reach their final destination three hours or more late are entitled to compensation under Art. 7. This follows the CJEU rulings in Sturgeon (C-402/07 and C-432/07) and Nelson (C-581/10). Arrival time is when the aircraft doors open (Germanwings, C-452/13).
- The distance between Munich and Delhi is more than 3,500 km. Compensation is therefore €600 per passenger (Art. 7(1)(c)). The delay exceeded four hours, so the reduction in Art. 7(2)(c) does not apply.
- A technical fault such as a hydraulic pump failure is inherent in the normal exercise of an air carrier's activity. It is not an extraordinary circumstance under Art. 5(3) (Wallentin-Hermann, C-549/07; van der Lans, C-257/14). If you contend otherwise, please provide the technical log and maintenance records for the aircraft, and evidence of the reasonable measures taken.
Amount claimed
- Compensation: €600 × 2 passengers = €1,200
Out-of-pocket expenses (receipts attached)
| Item | Amount | Basis |
|---|---|---|
| Food and refreshments during the delay | €28 | Art. 9: care was inadequate for a delay of almost 6 hours |
| Taxi from Delhi airport (last metro missed because of the delayed arrival) | €42 | Art. 12 EU261 / Art. 19 Montreal Convention |
| Total expenses | €70 |
Total claimed: €1,270
Please pay this amount by bank transfer within 14 days of this letter. I do not accept vouchers or travel credits in place of monetary compensation (Art. 7(3)).
Bank details:
- Account holder: [account holder name]
- IBAN / account number: [IBAN or account number]
- BIC / SWIFT / IFSC: [code]
- Bank name: [bank name]
If I do not receive payment or a satisfactory response within this period, I will escalate the claim. That may be to the Schlichtungsstelle für den öffentlichen Personenverkehr (söp), to the Luftfahrt-Bundesamt as the German national enforcement body, or to court.
Yours faithfully,
Arjun Mehta (on behalf of both passengers) [Address] [Email] [Phone] [Date]
Attachments:
- Boarding passes
- Lufthansa delay email
- Food receipts
- Taxi receipt
Send it like this
Where to send it
- Use Lufthansa's own claim form: lufthansa.com → Help & Contact → Feedback / Compensation claim (EU 261).
- Paste the letter into the form and upload the attachments.
- Save a screenshot or PDF of the submission and the confirmation number.
Evidence to attach
- Both boarding passes.
- The Lufthansa delay email.
- Receipts for the €28 food and the €42 taxi. If you have no taxi receipt, attach a payment record or app ride history.
- Optional: a flight-tracker record showing the actual arrival time. Flightradar24 or FlightAware history works.
- Optional: a note of the crew's statement about the hydraulic pump. Write down the time and who said it while you still remember.
- Only one passenger needs to sign. Include written consent from Kavya Mehta if the form asks for it.
If there's no reply or payment after 6–8 weeks
- File with söp (soep-online.de). It is free for passengers, and Lufthansa participates in it.
- Alternatively, complain to the Luftfahrt-Bundesamt (lba.de), the enforcement body for departures from Germany.
- If those fail, use the European Small Claims Procedure. It covers claims up to €5,000, and the German courts have jurisdiction (Munich departure).
If Lufthansa rejects the claim citing "extraordinary circumstances"
- Do not accept it.
- Ask for the technical log and maintenance records.
- Reply point by point using the rulings above.
Who it's for
- "My flight landed 4 hours late and the airline says it was a technical issue."
- "Our flight home was cancelled the night before. Do they owe us more than the refund?"
- "I don't want to give AirHelp a third of €600 for sending an email."
- "The airline rejected my claim. What do I do now?"
- "IndiGo cancelled my flight a few hours before departure. What are my rights?"
Why people use Flightrefundr
A flight that lands 3+ hours late, a short-notice cancellation or overbooking can be worth €250-€600 (£220-£520 under UK rules) per passenger. Claims companies collect it for you but keep a large cut: AirHelp's published fee is 35%, and more if it goes to court. Doing it yourself is free, but airlines reject or ignore many first claims, often by citing 'extraordinary circumstances' for things courts say they must pay for, like technical faults or their own staff's strikes. Flightrefundr tells you which rules cover your flight and the exact amount, then writes every letter you need, in order: the claim citing the right articles and court rulings, a point-by-point reply when the airline says no, the ADR or regulator complaint, and a final demand before court. You send them yourself and keep the full payout.
- ✓ Works out which rules apply (EU261, UK261 or India's DGCA rules) from your route and airline, and the amount per passenger
- ✓ Claim letter that cites the right articles and court rulings (Sturgeon, Wallentin-Hermann, Germanwings, SAS strike case) for your exact situation
- ✓ Rejection reply that takes apart the airline's excuse: technical faults, crew shortages, 'knock-on' weather and strikes
- ✓ Ready-to-file complaint for AviationADR / CEDR, the CAA, an EU enforcement body, or AirSewa in India
- ✓ Claims meals, hotel, taxi and rebooking costs as well as the fixed compensation
- ✓ Letters in the airline's language (German, French, Spanish, Italian, Dutch and more) if you want
- ✓ Free calculator, time-limit table and escalation steps below the tool, no sign-up needed
How it works
- 1Fill in a few details (or click 'Fill with an example').
- 2Click Generate - your result appears in seconds.
- 3Copy it, print it or save as PDF. Edit anything you like.
Flightrefundr vs the alternatives
| Flightrefundr | Claims companies (AirHelp etc.) | Free letter templates | ChatGPT | |
|---|---|---|---|---|
| You keep | 100% of the compensation | Typically about 65% (AirHelp: 35% fee, 50% with legal action) | 100% | 100% |
| Tells you which rules apply and the exact amount | Yes, plus a free calculator | Yes | No | Often wrong on scope and halving rules |
| Claim letter citing articles and court rulings | Yes, for your situation | They write it | Generic | Generic, may invent citations |
| Reply to a rejection | Yes, point by point | They handle it | No | If you know what to ask |
| ADR / regulator / AirSewa complaint | Yes | They handle it | Rarely | Generic |
| India DGCA rules | Yes | Rarely | Rarely | Unreliable |
| Who sends and follows up | You | They do | You | You |
| Price | Free first letter, then ₹149 / $3 per letter | Share of your payout | Free | Free |
Get your Flightrefundr result
One payment, no subscription. Includes 3 revisions with "Refine this result".
Cards, Apple Pay, Google Pay · local taxes included at checkout · Secure checkout by Dodo Payments · Refund within 7 days if it doesn't work for you
Frequently asked questions
How much compensation can I get for a delayed flight?
Under EU261, if you reach your final destination 3 hours or more late: €250 for flights up to 1,500 km, €400 for 1,500-3,500 km (and all intra-EU flights over 1,500 km), and €600 over 3,500 km - halved to €300 if a long-haul flight was 3-4 hours late. UK261 pays £220, £350 and £520 (£260 for 3-4 hours on long-haul). The amount is per passenger, including children with a ticket. The calculator on this page works it out for your route.
Why pay you instead of using AirHelp or a claims company?
Claims companies take a share of what you get: AirHelp's published service fee is 35%, plus 15% if legal action is needed. On €600 each for two people, that's €420 or more. Here you pay ₹399 / $6 once for up to three letters (claim, reply to rejection, escalation) and keep 100%. The trade-off: you send the letters yourself and handle the follow-up. If you want someone else to do everything, a claims company is the right choice.
The airline said it was a technical problem. Do I still get paid?
Usually yes. The EU Court of Justice has held that technical faults found during maintenance or caused by failing to maintain the aircraft are part of an airline's normal activity, not 'extraordinary circumstances' (Wallentin-Hermann C-549/07, van der Lans C-257/14). Rare exceptions are hidden manufacturing defects declared by the manufacturer, sabotage or terrorism. The rejection reply mode quotes these rulings for you.
Does EU261 cover flights between India and Europe?
Flights departing an EU airport are covered on any airline, so Munich-Delhi on Lufthansa or Air India is covered. Flights from India to Europe are covered only if the operating airline is European (e.g. Lufthansa, Air France, KLM). Delhi-Frankfurt on Air India is not covered by EU261. The same logic applies to UK261 for flights to and from the UK.
How far back can I claim?
EU261 and UK261 don't set a time limit, so national court limits apply: 6 years in England, Wales and Northern Ireland, 5 in Scotland, 6 in Ireland, 5 in France and Spain, 3 in Germany (from the end of the year of the flight), and 2 in the Netherlands. In India a consumer complaint must be filed within 2 years. Claim as soon as you can: evidence is easier to get.
What can I claim in India for a cancelled or delayed flight?
Under DGCA rules, if an Indian airline cancels with less than 24 hours' notice (or less than 2 weeks without offering an alternative within 2 hours of your original time), you get a full refund plus compensation of up to ₹5,000, ₹7,500 or ₹10,000 depending on flight time, capped at your basic fare plus fuel charge. Involuntary denied boarding pays up to ₹10,000 or ₹20,000. Delays don't carry fixed cash compensation, but you're owed meals, an alternate flight or refund after 6 hours on domestic flights, and a hotel in long delays.
The airline rejected my claim or never replied. What now?
Reply once with the rulings that answer their reason (choose 'Reply to the airline's rejection'). If that fails: in the UK, go to the airline's ADR scheme (AviationADR or CEDR) after 8 weeks - it's free for you and binding on the airline if you accept the decision; in the EU, complain to the national enforcement body or use the European Small Claims Procedure; in India, file on AirSewa and then with the District Consumer Commission.
The airline offered me vouchers. Should I accept?
Under EU261 and UK261, compensation must be paid in money (bank transfer, cheque or cash). Vouchers are allowed only if you agree in writing. Don't accept vouchers unless you really want them; the letters ask for bank transfer.
Do you send the claim or take the airline to court for me?
No. Flightrefundr writes the letters and complaint texts and tells you where to send them. You send them and keep control of your claim. For a disputed or high-value case, speak to a lawyer or a consumer advice service.